MyErgonos for Clients

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Ergonos Consulting SA (“Ergonos Consulting”, “we” or “our”) respects the privacy of our Website’s visitors and we are committed to the protection of their personal information.

In general, you may visit this website without providing any personal information to us. If you choose to provide information, we will use that information in accordance with this privacy and cookies policy.
This policy together with our website terms of use, (and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
By using our website you indicate that you accept this privacy and cookies policy and that you agree to abide by it. If you do not agree to this privacy and cookies policy, please refrain from using our website.
We process personal data from consultants and candidates as well as our clients and their employees. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

1. Data we collect from registered users and how we use it

A. About consultants and candidates:

We collect information that you provide by registering on our website www.ergonos.ch and/or filling in forms, this includes but is not limited to your name, first name, date and town of birth, education, skills, employment history, photo and documents you may decide to upload). In addition we may collect information necessary:

  1. To establish and maintain a service or an employment or staffing/placement relationship with you;
  2. To assess your suitability for a position or task, to notify you of relevant opportunities, provide you with training opportunities, and information about missions and to negotiate and make offers of employment or assignment to you;
  3. To enable us to communicate with you through your “My Ergonos” personal page when you accomplish an assignment: provide you with the assignment details including contracts and relevant financial information;
  4. For the performance of our clients relationships, including providing clients with personal information necessary for their selection of consultants, on-site management services and assignments arrangements;
  5. For personal improvement, selection and appraisal purposes, and to improve the quality and performance of the services that we provide;
  6. For the compliance with and legal obligations and regulatory requirements, and
  7. Details of your visits to our site including, but not limited to, traffic data or other communication data and the resources that you access;

In so doing, Ergonos may process sensitive personal information, we will do so only to meet our legal obligations or with your consent (to allow us to more effectively process your application). Sensitive personal information means information revealing racial or ethnic origin, religious beliefs, education, health, social benefits.

B. About our clients and their employees:

Upon agreement of the business client (“Clients”) we create the company profile and transfer necessary information into the website, we then collect information that provided by filling in forms or uploading documents. In addition we may collect data necessary:

  1. For the establishment and ongoing business relationship with the Clients,
  2. For the management of delegated consultants and missions, including providing information to delegated consultants as may be necessary for the management of the assignment in your and their “My Ergonos” section of the Website.
  3. For customary internal Ergonos purposes, such as finance and accounting functions, legal functions, management functions;
  4. For the management of contractual relations and accounts
  5. For the compliance with and legal obligations and regulatory requirements;
  6. Details of your visits to our site including, but not limited to, traffic data or other communication data and the resources that you access;

2. Use of IP Addresses.

An Internet Protocol (IP) address is a set of numbers that is automatically assigned to your computer whenever you log on to your internet service provider. Web servers automatically identify your computer by the IP address assigned to it during your session online.
Ergonos Consulting, or third party companies acting on our behalf may collect information about your computer, including where available IP addresses, operating system and browser type, for the purposes of systems administration and to audit the use of our website. We do not ordinarily link a user's IP address to personally identifiable information of that user, which
means each user's session will be logged, but the user remains anonymous to us. However, we may use IP addresses to identify users of our website when we feel it is necessary to enforce compliance with our terms of use, or to protect our service, website or other users.

3. Cookies.

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.
Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us to:

  1. estimate our audience size and usage pattern;
  2. store information about your preferences, and so allow us to customise our website according to your individual interests;
  3. speed up your searches; and
  4. recognise you when you return to our website.

This website uses “Google Analytics” which collects data on an anonymous basis for the purpose of the improvement of our online offer. Google Analytics is a web analytics service provided by Google, Inc. ("Google"). The information generated by this cookie (including Your IP address) may be stored by Google on its servers in the United States. Google may use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to Website activity and internet usage. Google may also transfer this information to third parties when required to do so by law, or when such third parties process the information on Google's behalf. Google will not associate Your IP address with any other data it holds.
In all cases in which cookies are used, we will not collect personally identifiable information without your explicit permission.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block cookies (including essential cookies) you may not be able to access all or parts of our Website. To find out more about cookies, including seeing what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

4. Where we store your personal data.

The operation of the website requires that the data we collect from you and the data entered and generated on the website is stored by us or a third party acting on our behalf, at a location determined by us and located in Switzerland.

5. Security and transfers.

All information you provide to us is stored on our secure servers. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this applicable privacy laws and this privacy and cookies policy.
Some of our users may be based in or accessing the information contained in the website from other jurisdictions, such as the United States, whose data protection laws may differ from the jurisdiction in which you live. In such cases, we take all steps reasonably necessary to ensure that said data processor processes data securely and maintain protections on the data that are equivalent to those that apply in Switzerland.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone, Ergonos shall not be liable in case of loss, misuse, alteration, unauthorised access or improper disclosure of Personal or Non-Personal Information due to the negligence of a use regarding the confidentiality of his/her credentials
We use encryption systems to transfer your data. You are in an encrypted page when the URL of the page starts by "https". Although encryption systems constitute a reliable guarantee regarding the confidentiality of the transferred information, Ergonos cannot guarantee that encryption shall constitute at any time an absolute protection against all possible hazards. Unfortunately, the transmission of information via the Internet is not completely secure thus we cannot guarantee the security of the information transmitted to our website; any transmission is at your own risk.
Once we have received your information, we will always use strict procedures and security features to prevent unauthorised access. We work to keep our servers, applications and databases secure and free from unauthorized access and use, by using physical, administrative and technological measure to protect the information we maintain.

6. Disclosure of your Information.

We may disclose your personal information to any member of our group of companies.
We may disclose your personal information to third parties:

  1. In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  2. If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect our rights or property, or those of others.

7. Third party websites.

Our website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these
websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

8. Access to information.

The Swiss Federal Data Protection Law gives you the right to access information held about you and to have any such information corrected or deleted. We commit to take all reasonable steps to ensure the accessibility, quality and accuracy of our database. As a registered User, should you need to accede, correct or update your personal information, please proceed through My Ergonos or contact Us at dataprotection@ergonos.ch.
Even after you stop using our website or have requested the deletion of your data, we may continue, as long as necessary or legally requested, to store, use and/or disclose your personal and non-personal Information in accordance with the legal requirements.

9. Changes to our privacy and cookies policy.

We may occasionally update this privacy and cookies policy and we encourage you to periodically review it to stay informed about how we are helping to protect the personal information we collect. Your continued use of the website constitutes your agreement to the privacy and cookies policy and any updates.

10. Contact.

For all questions, comments and requests regarding this privacy and cookies policy or other material on our site, please contact Ergonos Consulting SA at
Ergonos Consulting SA 20 rue François-Perréard CH 1225 Genève Switzerland
or by Email: ergonos@ergonos.ch.

11. Jurisdiction and Applicable Law.

This Privacy and Cookies Policy is governed by and construed in accordance with the laws of Switzerland without reference to conflict of laws principles. All disputes arising from or related to a visit to our website or to our acts under our privacy policy shall be finally settled under the Rules of Conciliation and Arbitration of the Chamber of Commerce and Industry of Geneva (Switzerland) by one or more Arbitrators appointed in accordance with the said rules. The arbitration venue shall be in Geneva.

Last updated: 04/09/2013